Marketing Coordinator

We are seeking a MARKETING COORDINATOR to join the team in one of our California locations, which include Pleasanton, San Diego, and Irvine. This dynamic and enthusiastic team member will provide specialized support to the Marketing Team in the development of proposals, business development deliverables, publications, presentations, award submissions, and communications initiatives.

The ideal candidate is highly organized, capable of managing multiple fast-paced project deadlines simultaneously, and team-oriented, supporting other administrative team members across the firm.

Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is required to be onsite at least three days per week, and as needed for office, team, or employee meetings, at one of our locations in Pleasanton, San Diego, or Irvine, CA.

Interested? If so, please read through this entire posting – your attention to this is an important part of how we evaluate our candidates.

WHAT YOU WILL DO:

• Support the Marketing Team and Project Managers/Principals in developing winning proposals, statements of qualifications, and interview presentations.
• Write, edit, and organize content and graphics for marketing pursuits and promotional materials, including digital communications.
• Support social media initiatives, coordinating relevant messaging and graphics as needed.
• Ensure consistency in branding, formatting, and content across pursuits and marketing communications in alignment with DAHLIN’s Brand Book and graphic standards.
• Update and maintain marketing materials such as project sheets, case studies, resumes, and copy databases.
• Assist with business development tracking, including data entry in the CRM system (Deltek Vantagepoint).
• Conduct client and new project opportunity research to support strategic marketing pursuits.
• Coordinate marketing and company events, including planning, logistics, setup, and takedown (e.g., market sector strategic planning, PCBC party, art show, annual company meeting).
• Manage and organize imagery and graphics within DAHLIN’s Digital Asset Management system (OpenAsset).
• Coordinate trade show materials and equipment and attend events as required.

• Proficiency in Adobe Creative Suite and Microsoft Office.
• Proficiency in AI tools, including ChatGPT.
• Graphic design experience strongly preferred.
• Ability to work well under pressure, meet deadlines, and manage multiple priorities.
• Highly organized, detail-oriented, and self-motivated.
• Professional demeanor with the ability to present a positive image of DAHLIN consistent with our brand.
• Excellent verbal, written, and visual communication skills.
• Exceptional grammar, proofreading, and editing abilities.
• Ability to handle proprietary and confidential information with discretion.
• Adaptable personality with a strong sense of urgency.
• Knowledge of Deltek Vantagepoint CRM and OpenAsset a plus.
• Experience in the architecture, engineering, and construction (A/E/C) industry highly desirable.

• Bachelor’s degree in Marketing, Communications, Graphic Design, Journalism, or a related field.
• 2–3+ years of related industry experience in the A/E/C field preferred (not required).
• Involvement in the Society for Marketing Professional Services (SMPS) a plus.
• Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position.

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.

The hourly pay range for this position is $28.00-$33.00 depending on qualifications. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

DAHLIN is an award-winning architecture, planning, and interiors design firm with 190+ multi-cultural professionals located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.

How to Apply: Please upload your resume and a cover letter (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to work for our firm. Inquiries that do not follow these instructions may not be considered.

One last note…We regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now!

As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify.

DAHLIN is committed to integrity in hiring. Please click here for an important notice on Recruitment Fraud.

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We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.