Marketing Assistant

Pleasanton, CA
Full Time
Administrative
Entry Level

DAHLIN is an award-winning architecture, planning and interiors firm of 190+ multi-cultural professionals located throughout the Western United States. We offer more than 45 years of experience building communities where we live and work, driven by the vision of creating places that promote human fulfillment and well-being. This same Passion for Place® starts with our own working environment—a positive community where people thrive. Please visit our website (www.dahlingroup.com) to learn more.

We are currently seeking a MARKETING ASSISTANT for our PLEASANTON, CA office. The Marketing Assistant is a creative and enthusiastic team member primarily responsible for providing specialized administrative support to the Marketing and Graphics Team related to DAHLIN’s website, social media channels, events, proposals, publications, presentations and award submissions. Acting as the initial point of contact, the individual in this position must be highly organized to successfully manage multiple fast-paced project deadlines simultaneously and in a timely manner. As a member of the Administrative Team, responsibilities include supporting overall administrative operations by collaborating with other administrative staff across the firm and contributing to a positive and productive work environment.  

Interested? If so, please read through this entire posting – your attention to this is an important part of how we evaluate our candidates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provides overall administrative and production support to Marketing and Graphics Team, as directed
  • Assists with database input for business development lead tracking and client updates on a weekly basis
  • Participates in client/market research, as directed
  • Assists with project interview material preparation, as needed 
  • Provides support on design award submittal preparation, organization and documentation
  • Assists with the administration of social media and website updates, creating graphics as needed
  • Prints and produces / binds marketing materials and proposals, as needed, often on strict deadlines
  • Updates and maintains Ajera marketing database with current project information, photos, text and contacts
  • Assists with development of Marketing materials, ensuring high quality and adherence to Brand Guidelines
  • Assists with organizing and planning marketing events, the annual company meeting and strategic planning
  • Collaborates with graphic design specialists, when additional support is needed
  • Collaborates with administrative staff firmwide, assisting overall office with administrative duties, such as back up reception coverage, internal event planning and set up.

KNOWLEDGE, SKILLS, & ABILITIES

  • Strong written and verbal communication skills as well as keen attention to detail
  • Ability to work in a fast-paced environment managing multiple deadlines
  • Adaptable personality, high-energy; sense of urgency
  • Must present a positive image of Dahlin Group in line with its overall brand
  • Ability to work in a decentralized team environment while located in a regional office
  • Proficiency in social media – Facebook, LinkedIn, Instagram – and website content management systems
  • Proficiency in Microsoft Office (PowerPoint, Word, Excel)
  • Proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator); graphic design skills are preferred
  • Knowledge of Ajera or other CRM is a plus
  • Experience working in the A/E/C industry or other professional service firm is a plus

MINIMUM EXPERIENCE, EDUCATION, CERTIFICATIONS: 

  • Bachelor’s degree in marketing, communications, graphic design, journalism or relevant field
  • 1+ years of experience in the coordination and preparation of marketing materials for a professional service company or similar preferred
  • Must be legally authorized to work for any employer in the United States without any restrictions or visa sponsorship.

We offer a competitive compensation package based on experience and qualifications. Excellent benefits include medical, dental, and vision coverage. We also offer the opportunity to participate in a pre-tax Flexible Spending plans for medical, childcare, and commuter expenses, Employee Stock Ownership Plan, and 401k.

The hourly pay range for this position is $25.00-$28.00. Placement within this pay range will be determined by factors such as education, qualifications, project complexity and/or experience. The maximum is reserved for candidates who currently meet all job requirements. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.

Please upload your resume and a cover letter (PDF or Word/5MB max) that tells us why you are our ideal candidate and why you want to our work for our firm. Inquiries that do not follow these instructions may not be considered.

Please note…  

Real people review every application, so we regret that due to the large volume of inquiries, we are unable to accept phone calls regarding the status of applications. We'll be sure to contact you if we need more information. Apply now!

 

As an Equal Opportunity Employer, we are committed to welcoming and supporting a diverse community of professionals. As such, women and people of color are especially encouraged to apply. Our firm participates in E-Verify.

We do not accept resumes from recruiters, placement agencies, or other staffing vendors who have not signed an agreement with us. Unsolicited resumes will be ineligible for referral fees.

DAHLIN values your privacy. Please click here for additional information.

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